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Payroll Manager

We are seeking a Payroll Manager to join our team in Vancouver. The Payroll Manager is responsible for ensuring the timely preparation and accurate facilitation of all aspects of the semi-monthly payroll processing. The Payroll Manager is also responsible for ensuring the integrity of the payroll system, all CRA & Labour Standards compliance and that all internal controls are monitored and maintained.

Responsibilities and Duties

  • With the support of the Payroll Administrator ensures the semi-monthly payrolls are generated accurately, completely and on time each pay period.
  • Prepares semi-monthly payroll reconciliation and journal entry for import to the financial accounting system. 
  • Supervises the maintenance of the vacation, sick and unpaid days balances and accruals for all employees. 
  • Ensures that all internal approval processes are followed for the processing of all payroll employee action forms and new hire packages received from the Human Resources Department. 
  • Ensures proper source deductions and taxable benefits are recorded to the payroll.
  • Ensures that the payroll service provider performs the appropriate Receiver General and EHT remittances.
  • Calculates prepares and remits Worker’s Compensation Board premiums and quarterly and annual returns.
  • Supervises the weekly timesheet reconciliation process for accuracy and completeness of vacation accruals, sick days balances and unpaid days taken.
  • Remains current with Employment Standards legislative changes (for both BC and Ontario). 
  • Preparation of both ROE Web & SAT records of employment.
  • Prepares and submits monthly STATS Canada payroll surveys as required.
  • Performs the year end payroll procedures including the production of T slips and the T4 summary for employees as well as resident and non-resident Board of Directors.
  • Prepares and assists in the required analyses for external auditors.
  • Recommends and assists in developing improvements to payroll policies and procedures.
  • Provides supervision, support and guidance to the Payroll Administrator.
  • Liaises with Operations and Human Resources for various payroll and employee issues.
  • Responds to employee inquires.
  • Ensures compliance with Employment Standards.
  • Additional duties and projects as requested.

Qualifications and Skills

Education/Experience:

  • CPA Payroll Manager Certification or equivalent work experience in a Payroll Manager role.
  • Minimum 3 years current experience in full cycle Canadian payrolls in a complex high turn over environment, with a minimum of 1 year experience in supervising or managing payroll support team members.
  • Experienced in processing foreign workers and relocation allowances.
  • Previous experience in a Production payroll environment is an asset. 
  • Previous experience in a public company with the processing of resident and non-resident Directors Fees is an asset.
  • Experience with Ceridian DayForce and/or Ceridian InSync payroll system(s) is an asset. 
  • USA payroll experience is an asset.
  • Province of Ontario payroll experience and current knowledge of Ontario Employment Standards is an asset.

Knowledge/Skills/Abilities:

  • Strong verbal, written communication and interpersonal skills.  Practices attentive listening and is not afraid to ask questions.
  • Detail oriented and dependable with strong problem-solving skills and ownership of duties.
  • Strong Excel skills (intermediate user or higher).
  • Develops new initiatives and workflows to improve processes.
  • Ability to communicate ideas clearly and concisely.
  • Collaborates with HR and Management to effectively handle personnel issues.
  • Ability to motivate payroll team members to maintain the highest standards of accuracy and efficiency within fixed deadlines while simultaneously supervising multiple projects.
  • Provides regular constructive performance feedback to the Payroll/HR Administrator.
  • Brings a solid work ethic and positive attitude.
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